Office Assistant

Full Job Description

Overview:

Mayer Brown is a leading global law firm with offices in 27 key business centres across the Americas, Asia, Europe and the Middle East. With approximately 200 lawyers in each of the world’s three largest financial centres — New York, London and Hong Kong — we are uniquely positioned to advise leading companies and financial institutions on their most complex legal needs. We have deep experience in high-stakes litigation and complex transactions across industry sectors, including our signature strength, the global financial services industry.
We are a collegial, collaborative and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support and development they need to grow, thrive and realise their greatest potential. We also encourage all our people to use their skills to support the wider community through our pro bono and community volunteering programmes. At Mayer Brown the principles of mutual respect, dignity and understanding are central to the way we work and help to provide an environment where diversity and inclusion are embraced.

Responsibilities:

• Order and keep stock of all stationery, printing materials, general supplies and maintain records of distribution
• Check the format and layout of all documents before proceeding to production
• Quality check before and after printing and binding process
• Ensure the timely delivery of production and projects
• Handle user’s (fee earners/secretaries) enquiries and provide help or advice if there is a need
• Assist other ad hoc duties as required (e.g attending to courier, local document delivery and collection, etc.)
• Production tasks include
  • Bulk copying or printing;
  • Bulk scanning;
  • Binding – ring-bind, velo-bind or wire-bind;
  • Dividers/Tabs – choices of color/numbering index;
  • Bookmark or hyperlink;
  • Conference/seminar documentation packaging;
  • Electronic Closing Binder ("ECB");
  • High-volume electronic filing; and
  • Other special print request (subject for approval) – based on resources, urgency, quality/quantity and cost.

Qualifications / Person Specification:

• Minimum secondary education
• Previous law firm working experience would be advantageous
• Excellent communication skills in English
• Excellent problem solving ability
• Positive and proactive attitude
• Bulk photocopying/scanning/binding/printing experience with general PC skills, e.g. Word, PowerPoint and Outlook
• Mature, responsible and reliable
• A strong sense of teamwork and collaboration
• Enjoy meeting people, good interpersonal skills
• Pride in work and attention to detail
• Good time management and ability to produce accurate work product under tight deadlines
• Compliance with firm’s security and confidentiality policies
• Willing to work overtime when necessary
• Willing to upgrade skills and to learn and consider adaptation of job scope and attend appropriate training if necessary

Skills

• ECB
• Printing
• Print Production
• Electronic Filing
• Communication Skills
• Problem Solving
• Word
• PowerPoint
• Outlook

Requirements

• Availability Full-Time
• Education Bachelor
• Experience 1 - 3 Year
• Gender No Preference