Calendar and meeting management for MD. Set up meetings with relevant stakeholders.
Document management including canning/photocopying/email circulation and managing document, keep track of listing and manage approval signature.
Maintain a good filing system, archiving and maintaining documentation libraries.
Maintain sensitive and confidential written and verbal information.
Work with Travel agency in arranging business travel for relevant stakeholders. Coordinating travel arrangements which include booking of air-ticket, travel visa, hotel and transport for Managing Director and any officer's overseas business trip.
Coordinating reports gathering and preparing the required reports by liaising with relevant departments.
Attending and recording minutes of management meetings where necessary.
Assist C&C Director to collate internal audit report from departments.
Assisting with preparation of PowerPoint presentations for internal workshops.
Any other tasks as assigned by the Managing Director & C&C Director from time to time.
Requirements:
A University Degree or Diploma with 4-6 years of work experience in a Personal Assistant or Senior Administrative Assistant role.
Experience in supporting a contracts and compliance team or legal team.
Advanced Microsoft Word (track changes, complex paragraph and line spacing, table of contents, restricted editing, cross-references, clause numbering, indented sub-clauses, section beaks, text alignment etc.), and proficient in Microsoft Excel and PowerPoint.
Proficient writing skills including English grammar, sentence structure, narrative construction.
Possess a confident and professional personal presentation.
Ability to meet deadlines and work in a fast-paced environment.
Possess superior organization skills in the areas of scheduling, liaison, and document management.
Experience in compiling/ preparing detailed reports including financial and operational information.